Governance Committee

 

MINUTES of a meeting of the Governance Committee held at Council Chamber, County Hall, Lewes on 29 June 2021.

 

 

PRESENT  Councillors Keith Glazier (Chair), Nick Bennett, Chris Collier, Rupert Simmons and David Tutt

 

ALSO PRESENT: Councillors Johnny Denis and Georgia Taylor

 

 

 

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1             Minutes of the meeting held on 14 May 2021

 

1.1       RESOLVED – that the minutes of the previous meeting of the Committee held on 14 May be confirmed and signed as a correct record.

 

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2             Amendment to the Constitution - East Sussex Channel Panel

 

2.1       The Committee considered a report by the Director of Adult Social Care regarding a proposed amendment to the Council’s Constitution to ensure compliance with the requirements of the Counter Terrorism and Security Act 2015.

 

2.2       The Committee RESOLVED to recommend the County Council to agree to the Constitution being amended as set out in paragraph 3.2 of the report in order to reflect the Council’s duty under the Counter Terrorism and Security Act 2015.

 

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<AI3>

3             Amendment to the Recruitment AND RETENTION  Incentives Policy

 

3.1       The Committee considered a report by the Chief Operating Officer regarding proposed amendments to the Recruitment and Retention Incentives Policy.

 

3.2       The Committee RESOLVED to adopt the revised Recruitment and Retention Incentives Policy as set out as Appendix 1 of the report.

 

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<AI4>

4             Coronavirus temporary arrangements

 

4.1       The Committee considered a report by the Assistant Chief Executive future decision making arrangements.

 

4.2       The Committee RESOLVED to recommend the County Council to:

 

1) approve the approach in relation to Lead Member decisions being made virtually on an ongoing basis, subject to the discretion of the Lead Member, as set out in paragraph 2.9 of the report;

 

2) agree to permit virtual participation in meetings permanently as set out in paragraph 2.10 of the report.

 

3) agree that Member non-attendance related to Covid-19 continue to be considered as an absence approved by the Council and that this be reviewed by the Council in March 2022 or as soon as practicable thereafter;

 

4) agree that authority be delegated to the Governance Committee to re-establish any of the Covid temporary measures set out at paragraph 1.2 should the Governance Committee consider this appropriate due to Covid-19 restrictions (including Government guidance) being put in place; and

 

5) that the Constitution be amended to give effect to 1 and 2 above.

 

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5             Appointments to outside bodies

 

5.1       The Committee considered a report by the Assistant Chief Executive regarding the appointment of councillors to outside bodies. It was noted that the Corporate Programme Advisory Group of the Institutional Investors Group on Climate Change had invited Councillor Fox to join the Group due to his knowledge and experience.

 

5.2       The Committee RESOLVED to appoint councillors to outside bodies as set out below:

 

Organisation

No. of reps

Appointments

Education

Chailey Heritage Foundation Governing Body

1

Dianne Ryan (Local Authority governor with 30 years experience woring in special schools)

 

Economic Development / Regeneration Partnerships

Let’s Do Business

1

Geary

SELEP Ltd

1

Glazier

Sea Change

(Note: Possible conflict of interest for LM of Economy)

1

Bennett

 

Love Hastings (formerly Hastings Town Centre Management Group)

(15 Business reps, 1 HBC, 1 ESCC)

1

Daniel

Hastings and Bexhill Task Force

1

Glazier

Hastings and Bexhill Renaissance Ltd

1

Bennett

Rye Regeneration Partnership

1

Glazier

European Union Structural and Investment Funds South East Committee

1

Glazier

Simmons (substitute)

Environment

High Weald – Joint Advisory Committee

1

Kirby-Green

Gatwick Airport Consultative Committee

1

+ Sub

Simmons

Bowdler (Substitute)

Dungeness A & B Power Stations – Local Community Liaison Council

3

Glazier, Maynard and Simmons

Woodland Enterprises Ltd

1

Kirby-Green

Chailey Common Local Nature Reserve Management Committee

2

Maples and Milligan

Coombe Valley Countryside Park Community Interest Company

2

Beaver and Pragnell

Rye Harbour Nature Reserve Management Committee

 

2

Glazier and Redstone

Harbour of Rye Advisory Committee

1

Glazier

Sussex Energy Saving Partnership

1

Claire Dowling

Safer Communities Partnerships

Eastbourne and Lewes

1

di Cara

Milligan (substitute)

Wealden

1

Claire Dowling

Hastings and Rother

1

Azad

Pragnell (substitute)

Transport

 

 

Parking and Traffic Regulations Outside London (PATROL) Adjudication Committee (July 20)

1

Daniel

Other organisations

 

 

South East Employers

2

Lunn and Simmons

Armed Forces Champion

1

Bowdler

Corporate Programme Advisory Group of the Institutional Investors Group on Climate Change

1

Fox

 

 

 

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6             Appointment to outside body - Police and Crime Panel

 

6.1       The Committee considered a report by the Assistant Chief Executive regarding the appointment of a second representative to the Sussex Police and Crime Panel.

 

6.2       The Committee RESOLVED to appoint Councillor Murphy as a second representative on the Sussex Police and Crime Panel.

 

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7             Conservators of Ashdown Forest - Appointment of Council representatives

 

7.1       The Committee considered a report by the Assistant Chief Executive regarding the appointment of representatives to the Board of Conservators of Ashdown Forest, together with exempt information contained in a later agenda item.

 

7.2       The Committee RESOLVED to appoint Mrs E Riminton-Drury, Mr J Squire and Ms F Thomas as Council representatives on the Board of Conservators of Ashdown Forest for a 4 year period.

 

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<AI8>

8             Exclusion of Public and Press

 

8.1       It was RESOLVED to exclude the public and press from the meeting for the remaining agenda item on the grounds that if the public and press were present there would be disclosure to them of exempt information as specified in paragraph 1 of Part 1 of Schedule 12A to the Local Government Act 1972 (as amended), namely information relating to any individual.

 

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<AI9>

9             Conservators of Ashdown Forest - Appointment of Council representatives

 

9.1       The Committee considered a report by the Assistant Chief Executive which provided exempt information in support of an earlier agenda item.

 

9.2       The Committee RESOLVED to note the report.

 

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