Governance Committee
MINUTES of a meeting of the Governance Committee held at Council Chamber, County Hall, Lewes on 29 June 2021.
PRESENT Councillors Keith Glazier (Chair), Nick Bennett, Chris Collier, Rupert Simmons and David Tutt
ALSO PRESENT: Councillors Johnny Denis and Georgia Taylor
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1 Minutes of the meeting held on 14 May 2021
1.1 RESOLVED – that the minutes of the previous meeting of the Committee held on 14 May be confirmed and signed as a correct record.
2 Amendment to the Constitution - East Sussex Channel Panel
2.1 The Committee considered a report by the Director of Adult Social Care regarding a proposed amendment to the Council’s Constitution to ensure compliance with the requirements of the Counter Terrorism and Security Act 2015.
2.2 The Committee RESOLVED to recommend the County Council to agree to the Constitution being amended as set out in paragraph 3.2 of the report in order to reflect the Council’s duty under the Counter Terrorism and Security Act 2015.
3 Amendment to the Recruitment AND RETENTION Incentives Policy
3.1 The Committee considered a report by the Chief Operating Officer regarding proposed amendments to the Recruitment and Retention Incentives Policy.
3.2 The Committee RESOLVED to adopt the revised Recruitment and Retention Incentives Policy as set out as Appendix 1 of the report.
4 Coronavirus temporary arrangements
4.1 The Committee considered a report by the Assistant Chief Executive future decision making arrangements.
4.2 The Committee RESOLVED to recommend the County Council to:
1) approve the approach in relation to Lead Member decisions being made virtually on an ongoing basis, subject to the discretion of the Lead Member, as set out in paragraph 2.9 of the report;
2) agree to permit virtual participation in meetings permanently as set out in paragraph 2.10 of the report.
3) agree that Member non-attendance related to Covid-19 continue to be considered as an absence approved by the Council and that this be reviewed by the Council in March 2022 or as soon as practicable thereafter;
4) agree that authority be delegated to the Governance Committee to re-establish any of the Covid temporary measures set out at paragraph 1.2 should the Governance Committee consider this appropriate due to Covid-19 restrictions (including Government guidance) being put in place; and
5) that the Constitution be amended to give effect to 1 and 2 above.
5 Appointments to outside bodies
5.1 The Committee considered a report by the Assistant Chief Executive regarding the appointment of councillors to outside bodies. It was noted that the Corporate Programme Advisory Group of the Institutional Investors Group on Climate Change had invited Councillor Fox to join the Group due to his knowledge and experience.
5.2 The Committee RESOLVED to appoint councillors to outside bodies as set out below:
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Organisation |
No. of reps |
Appointments |
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Education |
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Chailey Heritage Foundation Governing Body |
1 |
Dianne Ryan (Local Authority governor with 30 years experience woring in special schools)
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Economic Development / Regeneration Partnerships |
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Let’s Do Business |
1 |
Geary |
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SELEP Ltd |
1 |
Glazier |
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Sea Change (Note: Possible conflict of interest for LM of Economy) |
1 |
Bennett
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Love Hastings (formerly Hastings Town Centre Management Group) (15 Business reps, 1 HBC, 1 ESCC) |
1 |
Daniel |
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Hastings and Bexhill Task Force |
1 |
Glazier |
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Hastings and Bexhill Renaissance Ltd |
1 |
Bennett |
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Rye Regeneration Partnership |
1 |
Glazier |
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European Union Structural and Investment Funds South East Committee |
1 |
Glazier Simmons (substitute) |
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Environment |
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High Weald – Joint Advisory Committee |
1 |
Kirby-Green |
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Gatwick Airport Consultative Committee |
1 + Sub |
Simmons Bowdler (Substitute) |
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Dungeness A & B Power Stations – Local Community Liaison Council |
3 |
Glazier, Maynard and Simmons |
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Woodland Enterprises Ltd |
1 |
Kirby-Green |
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Chailey Common Local Nature Reserve Management Committee |
2 |
Maples and Milligan |
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Coombe Valley Countryside Park Community Interest Company |
2 |
Beaver and Pragnell |
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Rye Harbour Nature Reserve Management Committee
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2 |
Glazier and Redstone |
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Harbour of Rye Advisory Committee |
1 |
Glazier |
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Sussex Energy Saving Partnership |
1 |
Claire Dowling |
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Safer Communities Partnerships |
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Eastbourne and Lewes |
1 |
di Cara Milligan (substitute) |
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Wealden |
1 |
Claire Dowling |
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Hastings and Rother |
1 |
Azad Pragnell (substitute) |
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Transport |
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Parking and Traffic Regulations Outside London (PATROL) Adjudication Committee (July 20) |
1 |
Daniel |
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Other organisations |
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South East Employers |
2 |
Lunn and Simmons |
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Armed Forces Champion |
1 |
Bowdler |
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Corporate Programme Advisory Group of the Institutional Investors Group on Climate Change |
1 |
Fox |
6 Appointment to outside body - Police and Crime Panel
6.1 The Committee considered a report by the Assistant Chief Executive regarding the appointment of a second representative to the Sussex Police and Crime Panel.
6.2 The Committee RESOLVED to appoint Councillor Murphy as a second representative on the Sussex Police and Crime Panel.
7 Conservators of Ashdown Forest - Appointment of Council representatives
7.1 The Committee considered a report by the Assistant Chief Executive regarding the appointment of representatives to the Board of Conservators of Ashdown Forest, together with exempt information contained in a later agenda item.
7.2 The Committee RESOLVED to appoint Mrs E Riminton-Drury, Mr J Squire and Ms F Thomas as Council representatives on the Board of Conservators of Ashdown Forest for a 4 year period.
8 Exclusion of Public and Press
8.1 It was RESOLVED to exclude the public and press from the meeting for the remaining agenda item on the grounds that if the public and press were present there would be disclosure to them of exempt information as specified in paragraph 1 of Part 1 of Schedule 12A to the Local Government Act 1972 (as amended), namely information relating to any individual.
9 Conservators of Ashdown Forest - Appointment of Council representatives
9.1 The Committee considered a report by the Assistant Chief Executive which provided exempt information in support of an earlier agenda item.
9.2 The Committee RESOLVED to note the report.